One Artifact, One Vision

February 11, 2011 | , ,

We have found that in a conversation with five people, each leaves with different threads resonating. Working as a team on a central artifact – a diagram, a list, a use case, whatever – is an extremely effective way of brokering clarity across a project team.

In the decentralized model, everybody takes personal notes with personal interpretations of the discussion. In some cases, perhaps a project manager or analyst scribes the entire meeting as “meeting notes”. Both are better suited for defense than success. Since there is not a shared “in scope” artifact, everybody will be marching toward personal notes which will be pulled out for defense when something goes wrong, but do not contribute to a success. Scribed meeting notes likewise get filed for defensive use in the end game.

Instead try using a visible central artifact to enable a shared vision:

  1. Ask people to bring nothing but their thinking caps to your requirements or design meetings.
  2. Use a whiteboard, blackboard, easel pad, or even post it notes on a wall to capture a shared artifact.
  3. Put that digital camera phone to use and email out the results – Poof! Instant artifact!
  4. Post-meeting formalize the notes into an appropriate format and distribute for review.
The following two tabs change content below.

Dan Hughes

Was a principal consultant at Systems Flow, Inc.

Latest posts by Dan Hughes (see all)


Comments are closed.